Share a Collection

Overview

By default, a Collection in Enterprise h2oGPTe is private and only accessible to the creator. However, the Collection's access level can be changed to a public status, allowing all users within Enterprise h2oGPTe to access it. Public Collections may permit certain specific actions, such as adding documents.

Additionally, Collections can be shared with specific users with certain permitted actions or IdP (Identity Provider) groups. To share a Collection with a particular group, specify the group's ID. This level of access control ensures that only the intended users or groups have access to the Collection and its content.

When discussing the role of identity providers (IdP) in Enterprise h2oGPTe, it is essential to distinguish between IdP roles and IdP groups. IdP roles are used to grant or restrict access to various system features and functionalities within Enterprise h2oGPTe. These IdP roles can be mapped to internal Enterprise h2oGPTe roles for seamless integration.

On the other hand, IdP groups serve a different purpose. They are used as entities for sharing data within Enterprise h2oGPTe. By mapping these groups to entities such as Lightweight Directory Access Protocol (LDAP) groups on Keycloak, Enterprise h2oGPTe enables seamless data sharing with specific users and teams.

It is worth noting that while LDAP groups on Keycloak are one example of how groups can be mapped in Enterprise h2oGPTe, this is not the only way. The configuration of Keycloak to inherit group information from LDAP is just one possible implementation, and other identity providers and group mapping strategies may also be used.

info

• Once a Collection is made public, any authenticated user of the system or API can view and interact with the Collection.
• To learn about roles and permissions in Enterprise h2oGPTe, see Roles and Permissions.

Instructions

To share a Collection, consider the following instructions:

1. In the Enterprise h2oGPTe navigation menu, click Collections.

2. In one of the following tabs, click the Collection that you want to share:

   • All collections
   • My collections
   • Shared

3. Click

   share Share collection.
   Public

   To make a Collection public, allow all users within Enterprise h2oGPTe to access it and perform specific permitted actions on the Collection, consider the following steps:

   1. Click the Make collection public toggle.
   2. In the Allowed actions list, select the actions you want to allow other users to perform on the Collection.
   3. Click Save.

   

   Users

   To share a Collection with a specific user(s) with certain permitted actions, consider the following steps:

   1. Click the Users tab.
   2. Click + Add user.
   3. In the Users list, select a user to share the Collection with.
   4. Click check Check.
   5. Optional: Add other users.
   6. Click Save.

   

   IdP groups

   To share a Collection with a specific IdP group, consider the following steps:

   1. Click the IDP Groups tab.
   2. Click + Add group.
   3. In the Group ID box, enter an IdP group ID.
   4. Click Save.

   

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